Registration Terms & Conditions:

Registration Fees:

Registration Type

Early

Standard

Late

 

Until 23 May 2018

Until 24 September

Onsite

Academic/Medical Professional:
Employed by a university, college, research institution, hospital or government agency

€650.00

€750.00

€900.00

Student/Trainee:
Enrolled in an undergraduate or graduate programme at an academic institution

€425.00

€500.00

€600.00

Industry/Corporate:
For non-Academic and non-students

€950.00

€1,100.00

€1,450.00

Gala Dinner Tickets

For Registered Delegates - please note that the number of places is constrained by the venue

€95.00

Guest Tickets 

Welcome Reception Ticket: One guest ticket per registered delegate.

€30.00

Gala Dinner Ticket: One guest ticket per registered delegate.

€125.00

Registration Includes:

  • Symposium admission, including all scientific sessions
  • Conference Materials including the Programme/Book of Abstracts
  • Coffee/Tea breaks, lunches, as outlined in the programme

The Symposium registration fee does not include the Gala Dinner or cover airfare, hotel, or other costs.

Method of Payment

Full payment in Euro is required at the time of online registration. Visa, MasterCard, and American Express credit and debit cards are accepted. HCV Conferences CLG will be listed as the vendor on your credit card statement.

Payment of registration fees by bank transfer can be facilitated.  Please contact info@hcv2018.com for the relevant details.

 

Cancellation Policy

Cancellation requests must be made in writing to info@hcv2018.com

Cancellations received by 7 September 2018 will be refunded, less a €150 administrative fee. No refunds will be given for cancellations received after 7 September 2018.

If for any reason the Symposium should be cancelled, HCV 2018 will refund the registration fee. The Symposium is not responsible for the refund of airfare, hotel, or other costs incurred by registrant. Refunds of credit card payments will be made to the same account used for the payment.

Substitution Policy

Payment of a €50 administrative fee enables you to transfer your registration to another person, email info@hcv2018.com. Substitutions will be transferred at the same rate as the original registration and must be made before 09 September 2018, or at the Registration Desk onsite. Substitutions can be made to Banquet purchases without a charge.

Group Registration

Group registrations will open on Monday, 12th February with Abstract Submissions.

Liability

When registering, the delegate acknowledges that he/she has no right to lodge claims against the symposium organisers should the meeting be altered, hindered, or prevented by unexpected political or economic events, unpredictable forces of nature, speaker cancellations or other unforeseeable events. Submission of your registration is an agreement to these terms and conditions of the symposium.

Certificate of Attendance

A Certificate of Attendance will be available on the website after the Symposium. Attendees will receive a passcode to access the website and download the Certificate.

Badges

Symposium namebadges must be worn for admission to all symposium functions, including Welcome Reception and Gala Evening.

Photographs

Each delegate grants the symposium permission to photograph participants in any session, and to use such photographs and the names of attendees in any materials which either represent the proceedings of the symposium or promote future symposia.

Mailing List

A Mailing List of Delegates at HCV2018 will be sent to the Organisers of the 2019 Symposium, and will not be made available to any other parties/organisations. If you do not wish your email details to be included, please inform info@hcv2018.com

Important Dates

Wed. 23 May 2018
Early Rate Deadline (registration rates increase on 22 May)

Fri. 7 September 2018
Cancellation Deadline to Receive Refund

Mon. 24 September 2018
Online Registration Closes

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